Forum FAQs

Q.

How many meetings will be organised for me?

A.

There are a maximum of 20 half-hour meeting slots available over the two main days of the event. Usually a delegate will attend anywhere between 10 and 17 meetings over the event.

A.

Each delegate is provided with a full list of the buyers/supplier companies attending the event, together with company profiles outlining their main areas of interest and other key information. From this list you make a prioritised choice of the companies that you wish to meet. Our sophisticated meeting database then collates this information and creates the best possible selection of meetings for each supplier and buyer company.

Q

When will I see my itinerary of meetings?

A.

Approximately one or two weeks before the event every supplier and buyer is sent their personalised Preliminary Schedule. Delegates review their meeting schedule and have the opportunity to alter any meetings they consider inappropriate. Once these amendments have been made a Final Meeting Schedule is available for collection on-site at the hotel venue on the Friday morning prior to the forum commencing.

Q

Are there sponsorship opportunities at the event?

A.

Q

What networking opportunities are available at the forum?

A.

Essentially the forum is 3 days of combined meetings and social networking opportunities. From the moment of you arrive at the airport you will have numerous opportunities to network with other buyers and suppliers at any one of the drinks receptions, coffee lounges or dinners which take place during the course of the forum.

A.

Exhibitor packages are available either as an addition to your meeting package or as a stand alone exhibition. Kelly Teh, Forum Project Director on +44 (0) 20 7915 9909 for further details. 

A.

Buyer delegates are all pre-qualified and screened to ensure that they are the decision maker and budgetary holder. They are only invited if they are an end user manufacturer.

A.

Yes spouses and partners may accompany buyer and supplier delegates to the event and the dinners (however they are not permitted to attend the forum meetings or seminars). Please note there is a non-negotiable fixed spouse/partner fee. Contact the Forum Operations Executive for cost charges involved with spouse/partner attendance.

A.

Yes, please do not hesitate to contact the Forum Operations Manager if you have any special requirements and we will endeavour to assist you.

A.

Visa applications are solely the responsibility of the individual delegate. Nevertheless, Arena International will provide a formal letter of invitation and also ask the hotel location to send a confirmation of your accommodation to assist with your application process. Please do contact the Forum Operations Executive when you are applying for your visa.

All delegates are responsible for their own insurance (including but not limited to travel insurance, personal insurance and personal effects) and vaccinations (where applicable).

A.

There are free periods after the seminar/roundtable sessions have finished on the Friday and Saturday afternoon, and depending on your personalised meeting schedule you may have more free periods. In the evenings to ensure maximized networking opportunities and for you to sample the delights of the local food and culture we organise a number of dinners and receptions. On Thursday night we host the welcoming drinks reception and dinner. On Friday night we will have dinner in a local restaurant to sample the taste and cuisine of our host country and Saturday evening we will host a Farewell Dinner. Click here to view the full Event Programme