One to One Appointments

How Does It Work?
Business Appointments

Pre Event Set-Up

Business Appointments

Itinerary Of Meetings

Requesting Business Meetings

Prior to the event, the specifying delegates are asked to select, in order of preference, those supplier companies that they wish to meet. The suppliers are also asked to do the same from the list of specifying delegates, and a meetings programme is then issued based upon these requests.

There are 20 half-hour meeting slots available over the two main days of the event, five in the morning and five after lunch. For our suppliers we allocate a set number of meetings - usually as a guaranteed package of 16 meetings over the two forum days (a junior package is sometimes available consisting of 10 meetings guaranteed over either the Friday or the Saturday). Our statistics show that over the past fifteen Arena International that we have organised, suppliers average 17.5 meetings.

Each buyer company and each supplier company is provided with a full list of the buyer/supplier companies attending the event, together with company profiles outlining their main areas of interest and other key information. From this list they make their own numerical prioritised choice of the companies that they wish to meet. Our sophisticated meeting database then collates this information and creates the best possible selection of meetings for each supplier and buyer company. The granted meetings are based on these priority requests - giving the highest prioritised selections and mutually requested meetings.

Approximately one or two weeks before the event every supplier and buyer is sent their personalised Preliminary Schedule showing their itinerary of meetings at the forum. At this stage both supplier and buyer delegates review their meeting schedule and they have the opportunity to get back to us with any comments or to alter any meetings they consider 'wholly inappropriate'. The Final Meeting Schedule is available for collection on-site at the hotel venue on the Friday morning prior to the forum commencing.